Before moving in to the apartment, the tenant and the landlord (or the agency representing the latter) must carry out an initial inventory.
The inventory document provides a detailed description of the accommodation and its contents.
Two copies of the document are drafted, one for the landlord and one for the tenant.
It must specify:
- The type of inventory: initial or final.
- The date on which the inventory was performed.
- The address of the property.
- Thenames of the parties (landlord or lessor and tenant or lessee).
- Theaddresses of the parties.
- If applicable, the name and contact details of the company mandatedto perform the inventory.
- The apartment’s water, gas and electricity meter readings.
- Details and purpose of the keysand all other means of access to private and communal areas of the property.
- As detailed a description as possible of the condition of the apartment’s floors, walls and ceilings.
- The signatures of the parties and, if applicable, the person who conducted the inventory.
A final inventory will need to be carried out when the apartment is vacated. The final inventory may be performed using the same document created for the initial inventory, in which case there must be two columns: “initial inventory” and “final inventory”, or on a separate document in the same format as the initial inventory.
If there are differences between the initial inventory and the final inventory, the cost of the work required to restore the apartment to its original condition will be deducted from the security deposit.
All deductions by the landlord or their representative must be justified (e.g. by producing a quotation for the work required). Changes to the property or its equipment due to normal wear and tear may not give rise to deductions from the security deposit.